Saudi Arabia Family Visit Visa Checklist

Saudi Arabia Family Visit Visa Checklist

KSA Visa Document Checklist Summary

Please see checklists below for each document type, along with the most common errors related to that document. We request that this is reviewed before sending the application to us to avoid Saudi visa rejections or delays.

Checklist Summary

Document	Checklist Reviewed and Completed
Letter of invitation
Proof of relationship
Parental Consent Form
Visa application form
Passport
Photograph
Additional information

Letter of Invitation Checklist

Requirement: Letter of invitation

Check List Points
1. This must always be a MOFA Letter on invitation(Ministry of Foreign Affairs)
2. Addressed to the KSA Embassy in London
3. Section ‘job title/ job relation’ on family LOI says ‘personal relation’
4. Full name of the applicant (typo in the first or middle name is ok, typo in surname will cause rejection)
5. Nationality on LOI same as the PPT provided for the visa process
6. Double check PPT number on LOI (if incorrect enjaz will refuse to process the visa)

Common Mistakes

Proof of Relationship

Check List Points

1. A document that links the applicant to the relative living or working in Saudi (Saudi sponsor)
i.e. Birth Certificate, Marriage Certificate, Civil Registry, Deed Poll (change of name) etc.
2. If the relationship is more complicated than every link between the two people has to be proved separately, Please see examples below
Applicant: Son Saudi sponsor: Father – we need a birth certificate of the son with the father’s name on it
Applicant: Son, Saudi sponsor: Father who changed his last name – we need birth certificate of the son and father’s deed pool
Applicant: Husband, Saudi sponsor: Sister of the applicant’s wife – we need marriage certificate relating husband to his wife, birth certificate of the wife and birth certificate of her sister (sponsor)- these 2 birth certificates have to show that the two ladies had same parents
Applicant: Grandson, Saudi sponsor: Grandmother (father’s side) – we need child’s birth certificate linking him to his father and birth certificate of the father linking him to his own mother in Saudi (the grandmother of the child)
Applicant: Cousin, Saudi sponsor: Cousin (their mothers are sisters) – we need two birth certificates of both mothers showing they had same parents and two birth certificates of both cousins showing they are children of their mothers (the sisters)
Applicant: Daughter who changed name after marriage, Saudi sponsor: Father – we need birth certificate of the daughter that shows the name of the father and her marriage certificate to explain change of her last name to her husband’s
3. All documents proving the relation written in ENGLISH for family visit HAVE TO BE ORIGINALS AND BE STAMPED BY FCO
4. All documents proving the relation written in ANY OTHER FOREIGN LANGUAGE for family visit has to be translated BY A CERTIFIED TRANSLATION COMPANY INTO ENGLISH + STAMPED BY SOLICITOR + FCO
5. When submitting family visa the original proof of relation document HAVE TO BE SUBMITTED STAMPED TO THE PPT otherwise it will be kept by the embassy and NOT RETURNED
6. A copy of the same proof of relation document HAVE TO BE PHOTOCOPIED and included INSIDE ENJAZ

Common Mistakes

1. The relation is only partially proved (no links connecting all people involved in between applicant and sponsor)
2. Proof of relation is a COPY of original document, but the applicant never sent original
3. Proof of relation hasn’t been approved by the FCO
4. Including original proof of relation stamped by FCO inside enjaz (it will be shredded at the embassy immediately after processing the visa and will not be returned)
5. Including only original proof of relation stapled to the PPT but without a copy inside the enjaz documents.

Parent Consent Form

Requirement: Parent Consent Form

Check List Points
1. All children under 16 years old travelling to Saudi WITH THEIR FATHER DO NOT NEED a parental consent form
2. All children under 16 years old travelling to Saudi WITHOUT THEIR FATHER ( i.e. with their mother or other guardian) but to visit HIM in Saudi Arabia DO NOT NEED a parental consent form
3. All children under 16 years old travelling to Saudi WITHOUT THEIR FATHER ( i.e. with their mother or other guardian) and to visit other member of family (NOT HIM) in Saudi Arabia HAVE TO include a parental consent form inside their enjaz documents when being submitted at the embassy
4. The parental consent form have to state that both parents give permission and consent for their child to travel to KSA
5. The parental consent form have to be signed by both parents (original ink signatures) and stamped by solicitor

Common Mistakes

1. Parental consent form is a scan or is missing solicitor’s stamp
2. Parental consent form is signed only by one parent

Family Visa Application Form Checklist

Requirement: Saudi Arabia Visa Application Form Checklist

Check List Points
Full name
Current nationality
Previous nationality
Marital Status
Religion
UK address
Saudi address
Point of entry into Saudi Arabia
Proposed departure date

Common Mistakes

1. No previous nationality stated, BUT place of birth is in a different country than current PPT (call the client)
2. No previous nationality stated but name or accent look/ sounds foreign (call the client)
3. No religion stated but country of origin is known as Islamic (call the client – we cannot assume religion)
4. European name but religion stated as Islam (needs Islam conversion certificate)
5. Muslim name but religion stated as N/A (call the client – we cannot assume religion)
6. Arabic sounding name but religion stated as Non-Muslim (needs conversion certificate from a Church)
7. No marital status (call the client – we cannot assume if someone is married or not)
8. UK address missing (check the back of the PPT in the emergency details, if not call the client)
9. Saudi address – you can also find it on ESL or LOI (sponsor details)
10. Departure date – you can also find it on ESL under ‘travel date’

Passport Checklist

Requirement: Passport

Check List Points
1. Valid for more than 6 months
2. Two empty, adjacent pages
3. Not damaged
4. No Israeli stamp
5. No current Saudi visa (if there is one they need a cancellation letter)

Common Mistakes

1. Two empty pages BUT not next to each other
2. Two empty pages with one small stamp (they think it’s good enough)
3. Current Saudi visa and no cancellation letter provided

Photograph Checklist

Requirement: Photographs

Check List Points
1. Bad quality is not a problem
2. They have to be taken against plain background
3. Face has to be visible

Check List Points

1. Photographs not included at all
2. Very dark so the face is not visible enough after scanning
3. Niqab covering the entire face

Additional Information Checklist

Requirement: Additional Information Checklist

Check List Points
1. Utility bill dated within 3 months – for NON UK applicants from within EU (council tax, gas, electricity, phone etc.)
2. Residency card – a plastic pink and blue card giving permission to work and live in the UK for applicants from outside EU
3. UK visa or UK entry stamp in the PPT – can be provided instead of residency permit for a non UK and non EU national
4. Visa cancellation letter – have to be provided if the applicant has a valid Saudi visa in ANY of their PPTs
5. Flight details for all applicants with current or previous SYRIAN, IRAQI or PERSIAN (Iran) nationality
6. Islam conversion certificate (for Muslim applicants from non-Islamic countries with European names)
7. Certificate of baptism from a Church (for non-Muslim applicants from Islamic countries with Arab names)
8. Rapid Visas checklist (after checking to be discarded)

Common Mistakes

1. Utility bill is very old
2. Utility bill provided by a national from outside EU (i.e. Sudan) – not enough for the visa purpose
4. We received a copy of the residency card, but only one side (both sides are needed for the visa)
6. The applicant has his UK visa in old, expired PPT (we need that PPT to be submitted alongside the current one)
7. The current Saudi visa is in a different PPT that the applicant provided us with, didn’t send a cancellation letter
7. The current Saudi visa is in a different PPT that the applicant provided us with, didn’t send a cancellation letter
Sometimes clients think they are allowed one visa in each PPT the own. THIS WILL CAUSE A REJECTION.
They have to cancel ANY previous but not expired visas in all their PPTs in order to be granted a new one.

If there are any queries regarding any items from the checklist, please contact us so that we can assist accordingly.